ECT Manager ECT Manual

  1. What is an ECT?
  2. Registering as a ECT
  3. How to Login to ECT Manager
  4. How to Retrieve a Username or Password
  5. Two Factor Authentication
  6. Digital Signatures
  7. View Resources Provided by your Appropriate body
  8. Viewing Your Details
  9. Editing your Details
  10. Completing an Assessment
  11. Completing A progress Review
  12. Digitally Signing an Assessment
  13. Uploading ECT Documents
  14. Courses
  15. Help and Support
  16. Changing your Login Details

What is an ECT?

An ECT can view/edit their own details and sign and add comments to their own assessments.

ECT Access Privileges

  • Complete Assessments
  • Edit Personal Details

Registering as a ECT

Your Induction Coordinator, Head Teacher, or a Tutor will need to add you to ECT Manager.

How to Login to ECT Manager

You will need to login to ECT Manager with your unique username and password in order to use the system.

Please Note: You should never login using a password belonging to another member of staff. This is against the terms and conditions of using nqtmanager.com. If you require access to ECT Manager please ask an existing Tutor, Induction Lead, or Head Teacher to add you to the system as a Tutor.

Entering a Username and Password

To return to the login page from any ECT Manager page you can click on the Login link from the top right corner of the screen. If this link is not available and your see Log Out instead this means that you are already logged in.

ECT Login Page

From the Login Page you will need to:

  1. Enter your username and password.
    1. You can use the Show Password checkbox to see what you are entering for your password.
    2. Enter the username and password exactly as you received them.
  2. Click on Log-in to be taken to your dashboard. If you cannot login to ECT Manager please see How to Retrieve a Username or Password.

If you attempt to login into ECT manager 5 times unsuccessfully you & your IP address will be locked out for 30mins.

How to Retrieve a Username or Password

The password recovery page can be used for retrieving login details for all users at your school.

Accessing the Password Recovery Page

The link to the password recovery page is below the Login Details box on the Login page.

  1. Click on the Can’t access your account link.

  2. This will give you three different methods to retrieve your login details. You only need to enter one and click the accompanying continue button.
  3. Once you have entered one of the three options above we will send you a password reset link to your email address.

Please Note: Emails are not always instant and can take over 10 minutes to arrive depending on your mail server.

What to do if the Email Does Not Arrive

If you do not receive the email after 20 minutes please try the following:

  1. Please make sure that you are checking the correct email address.
  2. Check your junk email box.
  3. Contact your IT Manager or the person that manages your email server. All emails that are sent from ECT Manager arrive from the email address do_not_reply@ectmanager.com. Your email server may be blocking email arriving from this address.
  4. Another Induction Lead or Head Teacher can login to view the username or change the password for any Tutor or ECT. To do this they will need to login and go to the list of ECTs or Tutors and select the relevant user. From the user details page they will see the username and be able to change the password.
  5. If you are still having trouble retrieving the login details click on the Help & Support button on the top right of the screen; here you can add a new helpdesk ticket or contact your support number.  More information can be found here

Two Factor Authentication

Two Factor Authentication is an enhanced security measure. If you enable this feature, every time you enter your username and password we will send you a unique 6 digit code via email or text which you can use to log in.

This is an optional feature, we recommend using it.  You can turn it off at any time.

 

On your dashboard you will see a blue banner 

If you click on the 'learn more' link it will take you to the correct page to set up two factor authentication or you can choose to 'dismiss' this message for one month.    

Enabling Two Factor Authentication

To enable this go to your Login Details page

My Account >Login Details

If you wish to use your mobile for this process ensure it is entered on this page.

Tick the 'Two Factor Authentication' box and press save.

how to enable two factor authentication

How it works

When you enter your username and password on the login page you will be asked how you wish to receive your verification code.  

Select your preferred method and click 'Send Verification Code button.

select your authentication method

The code should arrive within a couple of minutes.  The code will expire after 5 minutes.  

Please check your junk/spam folder if you do not receive it.

If it doesn't arrive click 'Resend Code' button to request another code.

entering your code

Enter the 6-digit code into the verification box.

And press 'Verify' 

 

 

If your code has expired ECT Manager will inform you and ask you to request a new code.

expired authentication code

If your verification code is entered correctly you will have access to ECT Manager as normal.

 

If you enter 5 incorrect verification codes you will be locked out of ECT Manager for 30 minutes.  This is a security measure.  

invalid verification code

Disable Two Factor Authentication

When logged into ECT Manager, go to your 'Login Details' page

My Account > Login Details

Untick the 'Two Factor Authentication' box and press save.

  

Digital Signatures

What is a Digital Signature?

Your digital signature is a very important part of the ECT process. Rather than using paper forms, we require you to digitally “sign” the forms, without ever having to put pen to paper or post anything.

Digitally signing an assessment or registration is considered the same as signing a paper copy in legal terms. Only the signatory themselves must use their digital signature.

To digitally sign an assessment or registration, you’ll need to tick a box to confirm you are signing and then simply click a button.

Please note that this is a change from the old digital signature system, which required you to save personal information.

digital signature by ECT

 

View Resources Provided by your Appropriate body

  1. From the top grey menu select Resources.
    ECT resources
  2. Browse through the folders
    ECT Resources
  3. Click on the resource to download.
    Resources folder for ECT

Viewing Your Details

When you login to ECT Manager you will be taken to your overview page.

Overview Page
Overview page for ECT

From this page you can see a summary of your details.

Status and FTE

Details of your current status and FTE completed and remaining are displayed in the top section of this page.

Website Login Information

Your username is displayed.

Termly Assessments

A list of all completed, due and upcoming assessments are listed in this section. When an assessment becomes available you will be able to click on a Complete link next to the assessment.

A Print link next to a due or completed assessment allows you to view a PDF version which can be saved to your computer or printed.

Print Details

Clicking on Print Details from the left menu will download a PDF version of your ECT registration form.

Editing your Details

  1. Login to ECT Manager to see the Overview page.
    ECT overview page
  2. From the left menu select an option. These are explained below:

Personal Details

This page allows you to update:
ECT personal details

  • Your name.
  • Email address.
  • Date of birth*.
  • Teacher reference number*. 
  • Home address.

*Note that DOB and TRN cannot be edited once the ECT has been verified with the TRA

Training and Qualification Details

This page allows you to update:
training and qualifications ECT

  • Teacher Training Institute attended.
  • Qualified Subjects.
  • Qualified Age Ranges.

Associated Schools

Lets you see the schools that are attached to, ECTs can be at more than one school at a time:

ECT associated schools

If you need to be assigned to a new school, they will need to register you on the system and be authorised by your appropriate body before your new school can access your details on the system.

Previous Schools

The Previous Schools page displays information about the schools that the ECT attended outside of the Appropriate Body’s area. You can add or remove previous schools from this page.
This page allows you to update:
previous schools

  • Previous school name and address.
  • Appropriate Body.
  • Start date.
  • FTE completed.
  • Days of absence.

ECT Documents

The ECT Documents page allows you to download documents that have been uploaded by your Tutor to support your induction.
ECT Documents

Courses

If your appropriate body has got courses turned on, you will be able to:
ECT Booked Courses

  • Book and manage courses that you have applied for.
  • View courses you have been on.

 

Completing an Assessment

  1. Login to see your Overview page.
    ECT-overview
  2. Select Comment from the list of assessments.
  3. You can click in the link in the orange banner to access a copy of the form that the tutor has completed.  Confirm your details.    
    Confirm your details

Enter the Assessment Details

  1. Complete all required information.
    adding-your-comments
  2. Click Next.

Add your Digital Signature to the Assessment

  1. See the section Digitally Signing an Assessment.
    Sign your assessment digitally

Tutor and Head Teacher Signatures

  1. Ask your Head Teacher and Tutor to Login using their username and password to digitally sign the assessment.

Completing A progress Review

  1. Log into your overview page.
    Progress review ECT overview page
  2. Click on Comments next to the progress review that is due/overdue.
  3. This will take you to the ECT Confirmation page where you have to confirm your details are correct o continue.
    Confirm-your-details
  4. After you have clicked on the green confirm button you will be taken to the progress review page where you can preview the form & leave your comments. when you have filled out the comments section please click the green Save & Continue button.
    Add your comments
  5. On this page, you will need to Digitally sign your Progress review by clicking the tick box and clicking the green Confirm button. 
    digitally sign your progress review

Digitally Signing an Assessment

  1. Login to go to your Overview page.
    ready to sign assessment
  2. Click on comments next to the assessment.
    1. If the Sign link is not next to the assessment you will need to click on Complete.
    2. you will be asked to confirm all your information for your assessment period that your tutor has entered on the system.
      ECT to confirm details
    3. Your appropriate body may have additional questions or dropdowns to select, please make sure they are all answered before continuing.
    4. Click on the green Save & Continue Button.

Enter your Digital Signature

  1. View the assessment form, then tick the box to digitally sign the form.
    digitally sign the assessment
  2. Click the green Confirm button.

Uploading ECT Documents

ECT Manager allows you to upload documents that support your induction if your Appropriate Body have signed up to this package.

When you get to the end of your induction (or at any other time if you wish) you can download all your documents into one file with the 'Download all documents' button.

Please note:

Your documents will need to go into a folder so create a 'General' folder for those that don't fit anywhere else.

If the folder is empty it will disappear, if you wish to keep the empty folder structure in place you can save a test document into the folder.

You can change the folder your documents are in by clicking on the 'view/edit' link next to the document and selecting the new folder or creating a new one. 

To add a document

  1. Go to your Overview page 
  2. Click Documents from the left-hand menu.
    ECT how to upload a document
  3. Click Add a new document.
  4. To create a folder click on New Folder in the dropdown.  Give your folder a name.  
  5. Enter a name and description for the document.
  6. Select the file to upload.
    adding a new document ECT
  7. Click Save Details.

Courses

Your appropriate body can create courses that NQTs and tutors can be booked onto. To access the courses that are available as an NQT click the Available Courses link on the right-hand side.

Booking onto a course 

This will list all the courses that are available for you to currently access. If your appropriate body has enabled schools to book NQTs onto courses you will see a Book Course link next to the courses name.

Available course for ECT

Clicking this link will take you through to the book courses page you can confirm the booking by pressing book course.

ECT Booking a course

If your appropriate body has not allowed NQTs to book causes you will get an error message instead. You will need to ask your tutor, induction coordinator or head to book you onto the course.

 

Once you have successfully booked onto the course you will be returned to the available courses with a message informing your booking was successful.

ECT successfully booked

Viewing booked courses

Click booked courses from the left-hand side menu to list all the courses that you are currently booked on. You can click on the name of any of the courses to view more details.

booked-courses-ECT

Cancelling courses

Click the cancel link to go through to the cancellations page. On here you will need to give a reason for cancelling and click the cancel button to start the cancellation.

Cancel this course

Once you have confirmed you have initiated your cancellation you will be taken back to the course list page and your booked course will now be marked as Cancellation Requested.

 

Help and Support

Adding a Helpdesk Ticket

  1. From the top grey menu move your mouse pointer over Help & Support. A drop down menu will appear.
  2. Select Help Desk.
  3. Click Submit a New Support Ticket.
  4. Fill out the details.  If it is a website issue you can copy & paste the web address.  You can also upload an image or screenshot to the ticket or a file if that will help your Appropriate Body understand the issue.  

    new ticket creation
  5. Once saved, you will then receive an email with an issue number and support pin. You can use these details to view responses to your helpdesk ticket. There will also be a link to your support ticket within the email. You will receive an email when a response is sent.helpdesk ticket sent

Viewing a response to a Helpdesk Ticket

  1. You will receive an email when a response is received.
  2. Click on the link within the email to access your support ticket
  3. If technical support has responded to your ticket you will see it under the Answers section.

Changing your Login Details

  1. From the top grey menu select Login Details.
    Login details ECT
  2. Edit your login details.
  3. Click Save Details.

Updating Security Information

  1. From the top grey menu select Security Information
  2. Select the type of security questions you want on your account from the dropdown menu and enter an answer for each question.
  3. Enter a mobile number - to be able to receive username and password requests as text message (this will not be shared with any one and is only used for login retrieval)
  4. Press save to update your information.
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The system was formerly called NQT Manager, some images in these user manuals will still refer to NQTs but the system has been updated to refer to ECTs. We will be updating the images in these user manuals over time.